How to Keep Your Files Safe in the Cloud

Note: We receive a commission for purchases made through the links on this site. Our sponsors, however, do not influence our editorial content in any way.

Cloud storage isn’t just here to stay; it’s also rapidly replacing other traditional Internet storage platforms. According to industry professionals at the 2014 Cloud Data Summit, by 2018 more than 60 percent of enterprises worldwide will have at least half of their business infrastructure stored on cloud-based systems. It is imperative that as these numbers rise, companies protect their data with robust cloud storage security. Here are some tips to make sure your files are safely and securely stored in the cloud.

1. Learn how to encrypt — or use encryption services

It may seem too technical for the uninitiated, but encryption basically involves protecting your files with password-protected software before storing them. User-friendly zip files are a popular option, or you can purchase encryption software. You can also subscribe to an encrypted cloud service that offers a comprehensive range of access and storage features. Whichever you choose, you can rest assured that, if your file is encrypted, no one will be able to read it except for you.

2. Treat your passwords responsibly

When creating passwords, don’t just come up with something that you can remember. Instead, try to create super-secure passwords that are virtually impossible to crack. Also, don’t use the same passwords for all your files — use several in case one gets compromised. To mitigate risks, it’s also a good idea to change your passwords several times a year. Finally, don’t ever store your passwords online — instead, memorize them or keep them in a secure physical location.

3. Choose a reputable cloud storage service

When shopping for a cloud storage service, make sure to look for one that has a top-notch reputation for network security. In addition to offering encryption and other client services, your storage service should also have the latest company infrastructure protections in place to mitigate network risks. Also, be sure that the service offers backup for your files in case of server failure or other catastrophes. One more important tip: If the service works through a web app, make sure it utilizes the more-secure “https” instead of “http” in its URL.

4. Educate yourself about file sharing

Most good cloud services offer sharing and access features — but when it comes to allowing anyone else to access your files, you need to be able to make responsible decisions concerning file sharing. Read your service plan to see exactly how its file sharing system works before you agree to anything.

By using a few strategies and educating yourself about your storage options, you can rest assured that you’re being proactive in keeping your files safe while they’re stored in the cloud.