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Faxes still play important roles in business communications. While some companies and individuals still use fax machines, many have transitioned to online fax services. If you’re still using a fax machine, consider the benefits you can get from an online service instead.
You Don’t Need Extra Equipment
Traditional fax machines can cost anywhere from $50 to over $1,000. Online fax services, however, usually rely on equipment that you already own, such as a smartphone or tablet. As long as your mobile device has a camera, you can use it to send faxes.
You Can Access Your Faxes From Anywhere
Since online fax services don’t require special equipment, you can access your faxed documents from any location with a Wi-Fi connection. Instead of going back to your office to pick up a fax, you can view it on your mobile device or laptop. This makes online options better for today’s business professionals, who need to stay connected to clients at all times.
Online Fax Services Help You Organize Documents
Since fax machines print paper copies, you’re responsible for keeping them organized. That’s easier said than done in an office where multiple people rely on the same fax machine.
Most online fax services make it simple for you to store and organize items efficiently. Depending on the service you use, you can:
- Create tags that will let you search for relevant faxes.
- Store faxed documents in virtual folders.
- Organize faxes by date, sender or topic.
- Plus, you never have to worry about a colleague accidentally picking up faxes that are meant for you.
You Can Sign Documents Digitally
Companies still use faxes because they need documents signed and returned quickly. An online fax service lets you use a digital signature to make the process even faster and more convenient. If you receive an important contract while you’re at lunch, you can use your mobile device to sign the document and return it to the sender immediately.
You Will Stop Wasting Paper
An online fax machine can reduce the amount of paper used in your business. Instead of printing every document, you can store them digitally. By using an online service, you’ll save trees while reducing the amount of money spent on office supplies.
Online fax services offer several advantages over traditional fax machines. Whether you own a business or just need to send a few faxes from home, you’ll find that an online service works better than using a fax machine.